PSG Board

President

The role of President is pretty easily defined – they oversee it all. The President should not only be comfortable with creating the agenda for regularly scheduled meetings, but also running the meetings, soliciting volunteers for various committees, and spearheading all fundraising. They need to be able to communicate with the coaches, Athletic Director and possibly the principal and/or ASB advisor in a positive and discreet manner and head/organize the "all program meeting." They must also submit all proper documentation to the ed foundation board as needed. Ideally, the President will have served in at least one other capacity during their time with the organization so that they have the experience to oversee any other role, if needed.

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Vice President

The VP is essentially the President’s right-hand man or woman, and should have a good working relationship with the President. The VP is typically responsible for fulfilling the duties of the President should they be unable (ie: running the meeting if the President is not present), as well as assisting with other duties that contribute to everything running smoothly, such as setting up for the meeting and heading up various committees. Ideally, the Vice President is someone that aspires to hold the position of President in the future, and should be looking at their time as VP as a training ground for future greatness. Like the President, a good VP will have held other roles within the organization, so they are able to fill in at a moment’s notice.

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Treasurer

Collects payments, accepts fundraiser monies must be good with numbers, forecasting needs and handling the budget for the PSG. In addition to being trustworthy and reliable, the Treasurer should also be someone who is interested in taking on various leadership responsibilities when called upon such as coordinating volunteers, stepping in for the Secretary or Vice President when needed, or heading up committees. 

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Secretary

A great Secretary should be looked upon as the organization’s eyes and ears. They’ll be responsible for taking notes during meetings and sending them out to the entire membership afterward and maintaining any and all files and forms for the group. All communication from the organization to the greater parent/community population should come from the Secretary, so that all messaging is cohesive and there is no overlap in communication. The secretary should be available to handle any questions or concerns that may arise. In addition, the Secretary should maintain an up-to-date list of contact information for other members, volunteers, and their entire audience (parents, teams, and community members). 

A PSG cannot exist on its own without these four positions in place. Additionally, these four position heads are required to attend the monthly education foundation meetings that occur year round during the school year whether in season or not. They also may need to fill in or take over various committee head positions if those positions are not filled. Keep in mind, discretion is a must!

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Committee Chairs

During the course of the season, various events will occur that will require a leader who will oversee the volunteers and will be accountable in order for the event to run efficiently. This is where the other members of the program who haven’t been elected to the board have an opportunity to get involved.

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Snack Bar- Sets up schedule and snack bar before games start, organizes volunteer staff, sends reminders, collects/organizes drinks/snacks for purchase. Drinks and snacks are never allowed to be given away even to those working. This is an important fundraiser for the program.

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Varsity Lunches- Should be a varsity parent. Organizes a schedule for the varsity parents to donate lunch to the varsity team on home game days. Sends out reminders.

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Website/Social Media-  Maintain Chaparral Volleyball website, Instagram, Facebook. Keeps website up to date, promotes our program, shares fundraiser events and game day schedule. Photographer-Takes action shots at every varsity game of all the players. Uploads pics to an account that can be accessed by the team. Every game, is in charge of sending 8-10 great shots to Inland Empire Sport and News or whichever news organization we are working with for publicity purposes. Also, creates photo albums for graduating senior players.

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Pink Out- Send out information to the program about valley wide Pink Out event night. Orders and distributes Pink fundraiser tees to the different teams. organizes a school "Pink" game. If our school's turn to host the Pink Out event, then organize and collect pink decorations to "pinkify" the whole gym!

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Senior Night- Spearhead Senior night. Purchase flowers for Puma seniors, visiting school graduating seniors, the announcers, and senior cheerleaders. Purchase balloons or entryway decorations. Be available to oversee decorating of the gym. Set up tables in a decorative manner to house senior pics, leis etc. Make sure senior banners are ordered ahead of time and displayed in an attractive manner. 

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Banquet- Choose a date and location by working with coaches and board members. Must be after any potential CIF games. Organize food options whether donated or catered. Set up tables for food, senior gifts, awards and trophies. Arrange tables, chairs, decorations. Order balloons if desired. Include senior banners, action shots or pictures as decorations. Set up an itinerary for the evening.